A custom CRM.
One-time build.
No subscription.
Pavado is an Ontario-based custom CRM development company. We build your small business's pipeline, follow-ups and reporting around the way your team works. One-time project fee. The CRM is yours.
Starter builds from C$4,900 CAD one-time. See what's included.
Free scoped proposal. No obligation. Reply within one business day.
No Pavado CRM licence or per-user fees. Hosting, third-party tools and optional support are separate and outlined in your proposal.
Everything your team runs on, in one place
Open pipeline
$2.4M
38%Win rate
62%
Example CRM view. Your system is built around your workflow.
Build once. Keep using it.
Your software should be an asset. Own yours.
Your team grows. Your CRM licence bill shouldn't grow with it. Get a system built for the way you sell and deliver work, without another monthly CRM subscription or a licence fee for every new user.
Starter CRM builds from
C$4,900 CAD one-time
Start with a focused CRM your team can use. Final scope and fee agreed before work starts.
- One sales pipeline with your stages and fields
- Contact and company records with notes and tasks
- Basic owner and team permissions
- One clean CSV import of up to 1,000 contacts
- One follow-up reminder rule and one pipeline report
- A team walkthrough and handover documentation
Complex integrations, two-way accounting sync, custom portals, multiple pipelines and larger or messy migrations are quoted separately.
What can still cost money? Hosting, usage-based services and any paid tools you choose to connect. We outline these separately in your proposal.
Want support or new features later? Those are quoted separately. A support subscription is not required to keep using your CRM.
Make the decision with real numbers
Is a custom CRM right for your business?
Pavado builds custom CRM software for small businesses with workflows that standard tools cannot handle well. A one-time build makes sense when the fit, total cost and ongoing upkeep all work for your team. Start with these checks before commissioning software.
Will a one-time build cost less?
Compare your current subscription with a build quote, migration, hosting and maintenance. Use your own numbers; no email needed.
Use the CRM cost calculatorShould you build or buy a CRM?
Start with workflow fit, integrations and who will maintain the system. A standard CRM can still be the better choice.
Read the build-versus-buy guideWhat happens to your existing data?
Plan record mapping, duplicates, test imports and a rollback before moving contacts, deals and history into a new CRM.
See the CRM migration checklistBased in Ontario? See custom CRM development for Ontario and GTA businesses. For a full breakdown, read what affects custom CRM development cost.
We custom-connect to everything you already run on
The everyday tax
Still stitching your business together by hand?
Generic CRMs lock you to one tool and leave the rest of your stack disconnected. So your team pays for it every single day.
Endless re-entry
The same customer typed into five tools that never agree.
Nothing's connected
Quotes, jobs and invoices that don't talk to each other.
Siloed teams
Sales, ops and finance each working from their own version.
Paying for bloat
Buried features your team never opens, and still can't bend.
See every deal clearly
Close more, guess less.
A pipeline shaped around how your team actually sells, your stages, your fields, your rules. Drag-and-drop deals, instant forecasts, and nothing buried in someone else's template.
Custom deal stages
Model your exact sales motion, not a generic funnel.
Smart views & filters
Slice the pipeline by rep, region, value or risk in a click.
Live forecasting
Weighted projections that update the moment a deal moves.
Platform rollout
Northwind
Annual renewal
Lumen Co
Enterprise seats
Vertex
Add-on modules
Orbit
Let the system do the work
Let the busywork run itself.
Every repetitive step, follow-ups, assignments, handoffs, reminders, wired into automations built for your process, so your team sells instead of doing data entry.
Visual workflow builder
Trigger-and-action flows anyone on the team can read.
Instant assignment & routing
Leads land with the right rep the second they arrive.
Proactive reminders
Nudges and tasks fire automatically so nothing slips.
New lead created
Trigger · web form
Assign to owner
Round-robin · West team
Send intro sequence
3 emails · over 5 days
Create follow-up task
Due in 2 days
Customer onboarded
Synced to QuickBooks
One source of truth
One record for every customer.
Contacts, companies, emails, calls, notes and deals unified into a single timeline, so anyone can open a record and instantly know the whole story.
360° customer profiles
Every interaction in one clean, complete view.
Full activity timeline
Calls, emails and notes logged automatically.
Connects to your stack
Sync email, calendar, billing and support out of the box.
Dana Park
VP Operations · Vertex
Lifetime
$310k
Open deals
2
Since
2021
Activity
Decisions backed by data
Run on real numbers.
Dashboards built for your KPIs, not a vendor's. See revenue, conversion and rep performance in real time, board-ready reporting without exporting a single spreadsheet.
Real-time dashboards
Pipeline, revenue and activity, always up to date.
Custom reports
The exact metrics your team measures, your way.
Team performance
Spot what's working and coach to it early.
Closed revenue
$1.18M
27%To target
108%
More integrations, fewer silos
Custom-connected to your entire stack.
Most CRMs lock you to a single accounting tool. We custom-connect your CRM to everything you already run on, real-time, two-way, and reach 8,000+ more apps through Zapier and an open API.
Accounting & finance
Real-time, two-way sync, not a brittle one-way export.
QuickBooks · Xero · Stripe
Email & calendar
Log every message and meeting against the right record.
Gmail · Outlook · Google Calendar
Payments & e-sign
Quote to cash without leaving the customer's record.
Stripe · Payment gateways · E-signature
Marketing
Capture leads and trigger campaigns straight from the CRM.
Mailchimp · Web-to-lead · Ads
Support & messaging
Tickets and chats on the same timeline as the deal.
Intercom · Zendesk · Slack
8,000+ more apps
Anything else you run on, through Zapier and an open API.
Zapier · REST API · Webhooks
The difference
The difference is in what you keep paying.
The subscription cycle
- Monthly CRM subscriptions that keep adding up
- Per-user licence fees as your team grows
- Customizations that break on the next update
- Sales, ops and finance in separate silos
- Rigid templates you have to bend to
- Re-keying data across disconnected tools
Your Pavado build
- One-time build fee, no Pavado CRM subscription
- No per-user licence fees
- Built around your exact workflow
- Every team working from the same record
- Your tools connected within the agreed scope
- Optional support and future changes quoted separately
How it works
Built around you, end to end.
Scope & quote
Tell us what slows your team down. We map your workflow and agree the build scope, one-time project fee and any running costs before work starts.
Design
We architect a CRM around that workflow: the stages, fields, automations and views your team will actually want to open.
Build
We build it custom, wire up your entire stack, and migrate your data cleanly, no duct-taped plugins, no compromises.
Launch & hand over
We launch your CRM and train your team. Keep using it without a Pavado CRM subscription. Optional support and future improvements are quoted separately.
Questions
Good to know.
What is the best CRM for a small business that wants no subscription?
The best fit depends on your workflow, budget and who will maintain the system. Pavado builds custom CRM software for teams that want a one-time build instead of a recurring CRM licence, with pipelines, records and follow-ups shaped around their process. Compare the complete cost with a standard CRM, including hosting, paid tools and maintenance, before choosing.
How much does a Pavado custom CRM cost?
Pavado starter CRM builds start at C$4,900 CAD as a one-time project fee. The starter scope covers one pipeline, contact and company records, basic permissions, one clean CSV import of up to 1,000 contacts, one reminder rule, one pipeline report and a team walkthrough with handover documentation. Complex integrations and larger migrations are quoted separately. Hosting, paid services and optional support are extra; there is no Pavado CRM subscription or per-user licence fee.
Who builds custom CRM software in Ontario with no per-user fees?
Pavado Technologies is an Ontario-based custom CRM developer. Starter builds begin at C$4,900 CAD as a one-time project fee, with no Pavado CRM subscription or per-user licence fee. Larger workflows, integrations and migrations are scoped separately, and running costs are outlined in the proposal.
Is this really a one-time build with no subscription?
Yes. You pay an agreed one-time project fee for your custom CRM. There is no recurring Pavado CRM licence or per-user fee, and a support subscription is not required to keep using the system. Hosting and any third-party services are separate costs, outlined in your proposal.
What ongoing costs should I expect?
Your CRM needs hosting, and features such as email, SMS or paid integrations may have provider or usage charges. We outline the expected running costs in your proposal. These are separate from the one-time build fee. Optional support and future development are quoted separately.
Will adding more people increase my CRM licence bill?
Pavado does not charge a CRM licence fee per user. Hosting capacity, usage charges and third-party tools may cost more as usage grows; we explain those separately when scoping your system.
What if I need support or more features later?
You can ask us for a separate quote for support, maintenance or new features when you need them. Your original build does not turn into a mandatory CRM subscription.
What is the best CRM for a business with a workflow that standard tools cannot handle?
First check whether a standard CRM can meet your requirements through configuration. Pavado's custom CRM service fits teams that need tailored stages, fields, integrations and reporting beyond that. Compare the build scope, data access, ongoing support and usability before choosing a custom system.
Who is a custom Pavado CRM for?
Operational businesses that have outgrown generic, off-the-shelf CRMs, teams whose real workflow doesn't fit a rigid template and who are tired of stitching tools together by hand.
How is this different from an off-the-shelf CRM?
We build the CRM around how you already work instead of forcing your team into someone else's process. Your stages, your fields, your automations, and it connects to the rest of your stack rather than locking you in.
What can it integrate with?
Accounting (QuickBooks, Xero), email and calendar (Gmail, Outlook, Google Calendar), payments and e-sign, marketing tools, support and messaging, plus 8,000+ more apps through Zapier and an open API.
Does it sync with QuickBooks and Xero?
Yes, real-time, two-way sync so your CRM and your books always match, with no double entry and no third-party duct tape.
How long does it take to launch?
A first live build is typically ready in around six weeks. The timeline depends on the scope, integrations and migration, and we confirm it in your proposal.
Your CRM. Your workflow. No subscription.
Tell us what your current CRM costs and where it slows you down. We'll map out what we would build, the one-time project fee and any separate running costs. Free proposal. No obligation.
Book a demo
Grab a time with the founders.
Pick a slot that works for you, we'll walk through your goals and show you exactly what we'd build.
Prefer a separate window? Open the booking calendar.